TTFeather

Meetings and Events Coordinator-Department of Labor

Tribal Tech, LLC is an American Indian SBA certified 8(m) woman-owned small business, headquartered in Alexandria, VA.  We provide a diverse range of management and technical consulting services in the health/wellness, energy and education realm to federal agencies, state government, American Indian/Alaska Native tribes and private businesses.  Our staff operates with the highest standards and principles that support legal and ethical business practices.  Our guiding principles of “People, Performance and Partnership” embody an environment where employees are empowered and can flourish, and clients may fully benefit from our specialized capabilities.

The Meetings and Events Coordinator will assist the Federal client with a variety of administrative and logistic activities such as public-private partnership meetings, logistics, event planning and engagement support, and webinars.  Efforts include note taking, follow-up, outreach to public-private partners, and maintenance of contacts database.  Support also includes analytical research and administrative tasks. Previous experience working with American Indian/Alaska Native communities or tribal leadership is required.  American Indian/Alaska Natives strongly encouraged to apply.

LOCATION: Alexandria, VA

ESSENTIAL FUNCTIONS:

  • Perform site location research and arrange audio-visual and information technology support.
  • Liaison support with venue and reserving of facilities and contract negotiations if stakeholders or partners do not provide facility.
  • Coordination and implementation of third-party participation of the events and public private partnership activities. Including inviting and confirming speakers for the meeting, webinar, or event.
  • On-site meeting and registration support and automation and telecommunications support.
  • Post-event support to prepare a spread sheet of participants and meeting action items (if necessary). If the event is a training session, prepare a meeting evaluation, and provide to participants and analyze the results which includes suggestions and recommendations.
  • Provide automation and telecommunications to support monthly stakeholder teleconferences by sending out meeting notices, recording action items, and sending follow up items to stakeholders.
  • Provide onsite administrative support for federal client around internal and partnership meetings, including scheduling and logistics, note taking, preparing meeting minutes and briefing materials, and other support at meetings as required.
  • Facilitate meeting discussions
  • Support the logistics of Regional, National and Advisory Council meetings in various locations across the United States
  • Support the development of organization activities and day to day communications and reporting requirements
  • Maintain a calendar of events
  • Draft briefing documents and summaries of research for agency customer
  • Update partner activities, project information, and maintain database
  • Follow timelines and meet strict deadlines for all deliverables 

SKILLS AND ABILITIES

  • Must be to multi-task and stay organized.
  • Able to work in a fast-paced and deadline-driven environment.
  • Must have strong written and verbal communication skills.
  • Must be self-directed and highly motivated.
  • Excellent organizational and time management skills with demonstrated ability to manage conflicting priorities.
  • Team player with ability to work independently and perform with a high level of autonomy with minimal guidance or review.
  • Must be dependable and trustworthy.
  • Detail orientated with strong ability to anticipate needs and problems and act accordingly.
  • Ability to demonstrate good judgment/decision making skills and to take initiative.
  • Extensive working knowledge of MS Word, Excel, PowerPoint, Outlook, and SharePoint required.
  • Knowledge of scanning equipment and standard office equipment. 

EDUCATION AND EXPERIENCE:

  • Bachelor’s Degree in a related field.
  • Must have 4 years of relevant work experience.
  • Previous experience working with American Indian/Alaska Native communities or tribal leadership is required.

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TTFeather

Associate Director

Tribal Tech, LLC is an American Indian SBA certified 8(m) woman-owned small business, headquartered in Alexandria, VA.  We provide a diverse range of management and technical consulting services in the health/wellness, energy and education realm to federal agencies, state government, American Indian/Alaska Native tribes and private businesses.  Our staff operates with the highest standards and principles that support legal and ethical business practices.  Our guiding principles of “People, Performance and Partnership” embody an environment where employees are empowered and can flourish, and clients may fully benefit from our specialized capabilities.

The Associate Director supports campaign accounts comprised of various government agencies and offices in the pursuit of campaign goals within the prescribed regulations provided by the Fundraising Campaign.  The Associate Director assists in the training and management of a team of Loaned Executives during the campaign.  The Associate Director is responsible for customer service, project management, stewardship and innovation.

Location: Multiple Locations/Telework

Duties and Responsibilities:

  • The Associate Director ensures continuity of messaging, campaign plan implementation and adherence to internal and external processing and regulatory requirements
  • Develops relationships with campaign leadership, managers and key workers on assigned accounts. Conveys to the account leadership the competencies required for campaign leadership
    • Trains, develops and educates the campaign leadership on all aspects of the campaign
    • Advises and strategizes as a team on various techniques for increasing revenue and participation.
  • Trains Loaned Executives (LEs) and provides LEs with direction, guidance, leadership and support throughout the campaign by providing LEs and federal campaign workers with pertinent information regarding their accounts.
  • Along with the Agency Campaign Managers and LEs, negotiates and facilitates the setting of agency campaign revenue goals.
  • Ensures LEs and account stakeholders order and receive their supplies and awards.
  • At all times, follows the appropriate processes and security regarding pledge forms, donor data, and disclosure and advises others on the appropriate process as defined by the Central Campaign Administrator.
  • Monitors performance of LEs throughout the campaign and writes overall performance assessments on each LE at the end of the campaign.
  • Oversees the collection and organization of applicable task order deliverable reports
  • Maintains reports, documents and files throughout the campaign and manages the storage of important documents in accordance with published policies at the end of the campaign, providing feedback on all accounts to the Executive Director/Project Manager upon completion of the campaign.
  • Leads in other aspects of the campaign, including but not limited to account visits, assigned roles at LE training, account leadership training, and campaign events.
  • Gathers campaign best practices and collaborates with the Executive Director/Project Manager on how to share that information.
  • Educates account stakeholders about present and developing electronic donor pledge methods as determined.
  • Contributes to the strategic plan development.
  • Completes all reports as defined by Task Order deliverables.

In collaboration with the Executive Director, work to ensure campaign goals and objectives are met:

  • Develops effective annual campaign strategy and program plans.
  • Prepares campaign metrics and reports, and tracks progress toward achieving campaign goals per the task order deliverables schedule
  • Assures uniform compliance with all Tribal Tech organizational policies and procedures.
  • Promotes teamwork and works collaboratively and constructively with others within and across the organization and in Federal departments and agencies.
  • Identifies problems and challenges and recommends solutions to the Executive Director.
  • Work to ensure LFCC members working on behalf of the campaign are provided adequate, timely and quality support.
  • Assures engagement of Agency leadership at the highest level appropriate to ensure AD and LE engagement in the agency is secure and at the appropriate level.
  • Oversees the official campaign calendar of events as it relates to assigned accounts.
  • Provides leadership to implement policies in acceptable use of technology, records retention, information security, & pledge processing procedures.
  • Other duties as assigned

Education and Experience:

  • Bachelor’s Degree.
  • A minimum of seven (7) years’ experience in project management, fundraising, sales, and/or training.
  • Supervisory experience required.
  • Excellent communication and presentation skills.
  • Customer service focus is essential.
  • Strong interpersonal skills and an effective team player.
  • Ability to multitask and prioritize; must be organized.
  • Must be available to travel locally.
  • MS Office suite experience.

Equal Opportunity Employer/Veterans/Disabled


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TTFeather

Contracts Support/Executive Assistant

Tribal Tech, LLC is an American Indian SBA certified 8(m) woman-owned small business, headquartered in Alexandria, VA.  We provide a diverse range of management and technical consulting services in the health/wellness, energy and education realm to federal agencies, state government, American Indian/Alaska Native tribes and private businesses.  Our staff operates with the highest standards and principles that support legal and ethical business practices.  Our guiding principles of “People, Performance and Partnership” embody an environment where employees are empowered and can flourish, and clients may fully benefit from our specialized capabilities.

Reporting directly to the VP & Chief Contracts Officer, the Contracts Support/Executive Assistant works independently performing a wide range of complex and confidential administrative and clerical support duties. Requires excellent communication and interpersonal skills and ability to provide information and service to a wide range of internal and external contacts. Requires knowledge of government contracting and corporate policies and procedures.

Location: Alexandria, VA

ESSENTIAL FUNCTIONS:

  • Serves as the administrative representative for Executive Leadership. Maintains strict confidentiality when necessary.
  • Functions as liaison on behalf of the team, working collaboratively with other departments and staff to achieve desired organizational goals.
  • Performing office and administrative duties to assist executive management using various software, including word processing, spreadsheets, databases, presentation software, and Smartsheets.
  • Responsible for direct support of meeting coordination including the development of meeting documents, including agenda, presentations and preparation of minutes.
  • Prepare and create regularly scheduled reports and update internal databases and files.
  • Responsible for contract management, file organization, and e-filing documents.
  • Researching Federal Travel Regulations and Federal Acquisition Regulations as required.
  • Manages expenses for senior leaders /manager; to include reviewing and assisting with reconciliation of employee expense reports.
  • Assist in reviewing contract/project deliverables as needed (review, edit, revise) and ensure that it is consistent with legal requirements, customer specifications and government regulations.
  • Build and sustain positive relationships with staff and clientele by maintaining excellent internal and external customer service standards.
  • Act as the point of contact between executive and employees/clients.
  • Performs other related duties as assigned by management.

 SKILLS AND ABILITIES

  • Minimum of 3 years’ experience as an Executive Administrative Assistant required.
  • Proficient in Microsoft Office applications.
  • Advanced knowledge and practice using spreadsheets preferred.
  • Familiarity with online calendars and cloud systems.
  • Dependability and reliability required.
  • High attention to detail with proven skill producing error-free, professional-looking documents and other materials.
  • A proactive approach to problem-solving with strong decision-making skills.
  • Able to work independently and consult appropriately with supervisor.
  • Able to prioritize projects in order to meet different deadlines.
  • Able to do multiple tasks with many interruptions and distractions.
  • Able to manage heavy workloads and projects, many on a time-sensitive basis, while maintaining accuracy and strong attention to detail.
  • Ability to comply within agency confidentiality guidelines.
  • Effective communication and administrative skills.
  • Strong organization skills.

EDUCATION AND EXPERIENCE:

  • Bachelor’s degree preferred and/or at least 3+ year relevant experience.
  • Relevant contract experiences preferred, with a focus in government contracts.
  • Previous work with contracts related to the American Indian/Alaska Native communities desired.
  • Must be able to pass a background and credit check.

Equal Opportunity Employer/Veterans/Disabled


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TTFeather

Human Resources Generalist

Corporate Headquarters: Alexandria, VA

Tribal Tech, LLC is an American Indian SBA certified 8(m) woman-owned small business, headquartered in Alexandria, VA.  We provide a diverse range of management and technical consulting services in the health/wellness, energy and education realm to federal agencies, state government, American Indian/Alaska Native tribes and private businesses.  Our staff operates with the highest standards and principles that support legal and ethical business practices.  Our guiding principles of “People, Performance and Partnership” embody an environment where employees are empowered and can flourish, and clients may fully benefit from our specialized capabilities.

Tribal Tech, LLC is seeking a dynamic Human Resources Generalist to be a part of the growing Human Resources Department.  The HR Generalist under the supervision of the Director of Human Resources is responsible for all facets of the Human Resources Department.  He/She will work as part of our corporate internal team and perform operational HR tasks in support of human resources activities; handle inquiries from employees and answer correspondence independently. He/She will provide HR operational support to the Director of Human Resources, assisting with the implementation of HR programs, policies, procedures and practices that focus on attracting, retaining and developing a larger employee base. Assist HR leadership with the overall administration, coordination and evaluation of the HR functions including recruitment; retention; employee benefits; compensation; performance management; employee relations; training and development. This person is detail oriented, and comfortable with corresponding professionally with all employees in a fast-paced environment and working in collaboration with other HR professionals in the Department. This individual will be a PARTNER to the HR Director as well as build Partnerships with the other department’s employees. 

Qualifications and Skills

  • Bachelor’s Degree in human resources required
  • 4 years required of HR experience as a Generalist
  • In-depth knowledge of Human Resources Policy and Employee Relations; Previous work with contracts related to the American Indian/Alaska Native communities desired.
  • Strong generalist knowledge of other HR disciplines; ability to identify situations where programs/policies/procedures cut across functional areas; ability to develop and coordinate the appropriate response
  • Ability to identify, analyze, develop solutions and make decisions on complex or unique issues which address the company’s business needs
  • High energy level, comfortable performing multi-faceted projects in conjunction with normal activities
  • Enormous levels of interpersonal skills, tact, maturity, and flexibility
  • Multi-task in a high energy environment
  • MS Office experience required in Word, Excel and PowerPoint, HRIS experience required
  • PHR or SPHR certification preferred
  • Experience and understanding of being a HR Business Partner 

Responsibilities and Duties

  • Communicate effectively to employees and managers within all levels of the organization.
  • Recruit and source for technical and non-technical candidates both in & out of American Indian/Alaska Native communities.
  • Interviews, screens and evaluates external and internal candidates for job openings to identify applicants who fully meet the position requirements of posted requisitions and refers them to the hiring manager/ HR Director for consideration.
  • They thrive in an innovative, fast-paced environment, can roll up their sleeves, work hard, and have fun to get the job done.
  • Utilizes outside of the box strategies to identify qualified candidates for hard to fill openings.
  • Ensures that applicant tracking system is maintained and completed; applicants are dispositioned according to OFCCP guidelines.
  • Creates job descriptions and places employment advertisement on websites, social media, etc.
  • Assists in the coordination and implementation of new hire paperwork and orientation process.
  • Prepare offer letters and employment agreements, coordinates badging requirements with the customer and conducts new hire orientation as applicable.
  • Facilitate new employee orientations by completing all necessary paperwork and on-boarding requirements in a timely manner.
  • Ensure integrity and accuracy of employee data in HRMS systems (New-Hire, Promotion, Transfers, Terminations, Re-hire). This process requires periodic data entry, extraction, and audit of information in the HR database; support implementation of new system functionality and applications.
  • Improves systems performance by identifying problems; and recommending changes.
  • Processes required documentation to ensure accurate record keeping and proper deductions.
  • Maintains and organizes all HR files to include but not limited to: HR SharePoint, personnel records and other HR files.
  • Research and ensures all employment regulations and compliance with state(s) and federal laws are adhered to.

Equal Opportunity Employer/Veterans/Disabled


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TTFeather

Communications Specialist

Tribal Tech, LLC is an American Indian SBA certified 8(m) woman-owned small business, headquartered in Alexandria, VA.  We provide a diverse range of management and technical consulting services in the health/wellness, energy and education realm to federal agencies, state government, American Indian/Alaska Native tribes and private businesses.  Our staff operates with the highest standards and principles that support legal and ethical business practices.  Our guiding principles of “People, Performance and Partnership” embody an environment where employees are empowered and can flourish, and clients may fully benefit from our specialized capabilities.

The Communications Specialist manages internal and external communications efforts as part of a federal support services contract.

Duties and Responsibilities:

  • Edit Congressional Reports, manuals, agency announcements, and other major documents for publication to ensure consistency and adherence to agency writing and branding guidance
  • Facilitate communications to stakeholders, through notices, newsletters and phone calls
  • Draft, edit, and consolidate talking points, PowerPoints, briefing papers, press releases, testimony, newsletter articles, and blogs
  • Manage agency communication tools include a listserv and social media accounts
  • Correspond and coordinate on behalf of agency leadership with other government agencies
  • Prepare weekly reports and ad-hoc responses to inquiries for specific data and information
  • Scan and administer a library of resources from media provided by stakeholders
  • Attend meetings to help identify priorities and partnerships
  • Develop and maintain a system of correspondence, both mail and email
  • Monitor internal due dates and tracks accomplishments

Skills and Abilities:

  • Experience working with distressed communities, especially American Indian/Alaska Native communities strongly preferred
  • Ability to create effective messaging and direct contributions from multiple sources
  • Demonstrated writing and editing skills
  • Keen attention to detail
  • Excellent customer service skills
  • Ability to prioritize, manage multiple tasks, and deliver quality results under tight deadlines
  • Ability to work both individually and in a team environment
  • Experience with Web communications, HTML, and social media preferred; graphic design experience a plus
  • Knowledge of MS Word, PowerPoint, and SharePoint

Education and Experience:

  • Bachelor’s degree in Communications, Journalism, English, or related field; Master’s degree preferred
  • At least two years of related experience in communications, public relations, or technical writing and editing

Equal Opportunity Employer/Veterans/Disabled


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