TTFeather

Program Support Specialist

Support logistics, budget, reporting, and invoicing for training and technical assistance administered to federal grantees, including planning logistics of travel, manage monthly invoice development, and support the Project Manager and Project Director as needed.

Location: Alexandria, VA

Duties and Responsibilities:

  • Support the contract leadership in tracking deliverables for the contract team including the support of tracking of plan of performance and work plan documentation
  • Lead for all travel and logistics for coordinators and consultants including planning and implementation; tracking and reconciliation efforts
  • Conduct travel reconciliation
  • Work with PM and Accounting to build up and maintain a detailed site visit cost spreadsheet, including loaded expenditures for reporting to client
  • Reconcile American Express payments for entire team
  • Support the organization of information and development of the contract’s comprehensive monthly invoice
  • Support reporting requirements providing basic review (e.g., format, grammar) for regular contract reporting efforts
  • Track webinars using the webinar protocol, and update protocol as needed
  • Backup support for webinar logistics
  • Other duties as assigned

Skills and Abilities:

  • Detail oriented with strong ability to anticipate needs and act accordingly
  • Ability to prioritize, manage multiple tasks, and deliver quality results under tight deadlines
  • Ability to create effective messaging and direct contributions from multiple sources
  • Ability to be innovating and creative in meeting goals
  • Strong written and verbal communication skills
  • Self-directed and high motivated with keen attention to detail
  • Excellent customer service skills
  • Demonstrated culturally sensitivity and cross-cultural communication
  • Ability to demonstrate good judgment/decision-making skills and to take initiative
  • Ability to work both individually and in a team environment
  • Knowledge of web communications, webinar platforms, and social media preferred
  • Extensive working knowledge of MS Word, Excel, PowerPoint, Outlook, and SharePoint is desired

Education and Experience:

  • Bachelor’s Degree in a related field
  • 1-3 years of relevant work experience
  • Experience working with the American Indian/Alaska Native community highly preferred

Equal Opportunity Employer/Veterans/Disabled


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TTFeather

Project Manager Education

Managing all administrative aspects of a Federal contract, including project planning, staffing, budgeting, and communications. Serve as the daily primary interface with project leadership and teams, subcontractor, and consultants. Support planning and coordination of contract requirements, and ensuring deliverables are met within the prescribed time frame and funding parameters.

Location: Washington DC

Duties and Responsibilities:

  • Manage day-to-day operations
  • Supervise and provide management support for all project teams
  • Collaborate with project team leads to help manage objectives, contribute information for action plans, support implementation, ensure quality, customer-service standards, problem resolution, audits, analyze trends, and support continuous improvements
  • Responsible for regular and proactive client, team, and stakeholder communications and relationship management
  • Manage budgeting and planning of project activities, time frames, staffing, and resources.
  • Support contract and team financial management (e.g., budget preparations, schedule expenditures, monitor forecasts, analyze variances, initiate corrective actions)
  • Oversee financial objectives including budgeting, forecasting, invoicing and travel, reporting and reconciling
  • Set and monitor procedures
  • Identify and recommend approaches to improve quality, cost, and process inefficiencies for accomplishing project efforts and managing resources
  • Ensure project activities comply with Federal government regulations, policies, and ethics

Skills and Abilities:

  • Aptitude and experience managing Federal projects required (i.e., Project Administration/Management, Planning, Developing and Tracking Budgets, Travel, Supervision, Staffing, Performance and Process Improvement, Coaching)
  • Experience managing a diverse program/project team
  • Effective communication skills across multiple teams
  • Ability to summarize and convey information to a variety of audiences
  • Proven ability to form positive and effective relationships for results
  • Excellent analytical skills and high quality written work including attention to detail, grasp of large conceptual frameworks
  • Demonstrated problem-solving skills
  • Change management and consensus building skills, with the ability to inspire a team to action, is a plus
  • Working knowledge of Microsoft Office, SharePoint and database management

Education and experience:

  • Master’s degree and at least two years of management experience in Education related programs; or Bachelor’s degree with five years related experience
  • Previous work in American Indian/Alaska Native communities highly desired

Equal Opportunity Employer/Veterans/Disabled


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TTFeather

Human Resources Manager

Maintains and enhances the organization’s human resources by planning, implementing, and evaluating employee relations and human resources policies, programs, and practices. Experience working with American Indian/Alaska Native communities is beneficial.

Location: Alexandria, VA

Duties and Responsibilities:

  • Recruitment
    • Manage the employee recruitment process with assistance of part-time recruiter.
    • Maintain and enhance organization recruiting and interviewing program; advise managers on candidate selection and recommend changes when necessary.
  • On-boarding and employee transition
    • Prepares employees for assignments by conducting orientation and training programs.
  • Off-boarding and termination
    • Process off-boarding and termination, including documentation for involuntary terminations
  • Policy and compliance
    • Ensures HR legal compliance by monitoring and implementing applicable human resource federal and state requirements; conducting investigations on HR matters; maintain employment records.
    • Maintains management guidelines by preparing, updating, and recommending human resource policies and procedures.
    • Maintains appropriate human resource records.
    • Maintain Affirmative Action Plan, including records, required posters, and submitting annual data.
  • Employee Relations and Performance Management
    • Ensures planning, monitoring, and appraisal of employee work results by training managers to coach employees; scheduling dispute resolution meetings between management and employees; listen and offer resolutions to employee grievances.
    • Analyze, implement and update annual performance management program.
  • Benefit Enrollment
    • Maintains employee benefits programs and informs employees of benefits by studying and assessing benefit needs and trends; recommending new and changes to current benefit programs to management; coordinating benefit enrollments with ADP Totalsource; designing and conducting educational programs on benefit programs.
  • Training and Development
    • Develops a training plan for monthly project manager meetings.
    • Review training and professional development requests from staff, and monitor training budget
    • Conduct annual management training program.
  • Business Development
    • Support business development activities with key personnel information and resumes to fill requirements.
    • Recruit, interview and advise on new business hiring.
  • Other duties as assigned

Skills and Abilities:

  • Able to work in a fast-paced and deadline driven environment
  • Must have strong written and verbal communication skills
  • Must be self-directed and highly motivated
  • Excellent organizational and time management skills with demonstrated ability to manage conflicting priorities
  • Team player with ability to work independently and perform with a high level of autonomy with minimal guidance or review
  • Detail orientated with strong ability to anticipate needs and problems and act accordingly
  • Ability to demonstrate good judgment/decision making skills
  • Extensive working knowledge of MS Word, Excel, PowerPoint, Outlook, and SharePoint is highly desired
  • Working knowledge of ADP Totalsource, ADP ezLabor Time Keeping, or other ADP products highly desired

 Education and Experience:

  • Bachelor’s degree preferred, experience can be substituted for degree
  • 2 years of relevant work experience in human resources
  • Previous experience working with American Indian/Alaska Native communities is beneficial
  • Experience working in federal contracting environment highly preferred, including recruitment and compliance for federal contracts.

Equal Opportunity Employer/Veterans/Disabled


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TTFeather

Policy Consultant

Assist a federal client by managing the logistics of meeting and teleconference planning for policy groups. Assist with and support the development of policy initiatives for the federal office. Previous experience working with American Indian/Alaska Native communities or tribal leadership is required.

Location: Washington, DC

Duties and Responsibilities:

  • Assist with consultation policy and have active involvement with tribally-oriented working groups within the federal office
  • Plan, execute, manage and close-out multiple teleconferences, face-to-face meetings, including at least two face-to-face meetings for 2-5 days, and field-based Tribal consultation meetings
  • Write plans for all meetings, webinars, conferences, and events, including scheduling and drafting agendas for policy meetings
  • Support the formulation of advice on tribal and state legislation and other activities affecting Native Americans
  • Assist in the development of long and short-term strategies to address issues raised in consultation sessions
  • Provide post-event support for all meetings and teleconferences such as tracking participants, follow up with action items, preparing and analyzing a meeting evaluation
  • Conducts research and develops Congressional and Departmental briefing materials and analyses related to the client’s mission
  • Assist and attend meetings, hearings, briefings on the Hill on topics related to the federal clients’ interests
  • Other duties as assigned

Skills and Abilities:

  • Able to work in a fast-paced and deadline-driven environment
  • Must have strong written and verbal communication skills
  • Must be self-directed and high motivated
  • Excellent organizational and time management skills with demonstrated ability to manage conflicting priorities
  • Team player with ability to work independently and perform with a high level of autonomy with minimal guidance or review
  • Detail orientated with strong ability to anticipate needs and problems and act accordingly
  • Ability to demonstrate good judgment/decision-making skills
  • Extensive working knowledge of MS Word, Excel, PowerPoint, Outlook, and SharePoint is highly desired

 Education and Experience:

  • Bachelor’s degree preferred
  • 2 years of relevant work experience in event or meeting planning
  • Previous experience working with American Indian/Alaska Native communities or tribal leadership is required

Equal Opportunity Employer/Veterans/Disabled


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TTFeather

Program Specialist

Support and manage a portfolio of federal grantees from initial applications through implementation to evaluation of success.

Location: Washington, DC

Duties and Responsibilities:

  • Manage a grant portfolio of social development, economic development, native language and environmental projects
  • Develop methods to maximize quality and availability of social and economic development services
  • Analyze and evaluate applications for federal financial assistance
  • Assist with the review and analysis of community-based projects and associated costs
  • Compile results and provide trends and best practices
  • Communicate with grantees on a regular basis on project management concerns and required reporting activities
  • Work closely with senior management level staff, to include providing written analysis and reports on various activities
  • Support the development of Funding Opportunity Announcements, Federal Register Notices, and other documents for grant announcements and awards
  • Provide guidance on community development projects via the development of resource aids, issue papers, and other written materials
  • Provide support for management and analysis of training and technical assistance activities
  • Participate in off-site Technical Assistance quarterly meetings
  • Conduct on-site project visits to assess project activities and ensure objectives are achieved
  • Requires travel up to 10%
  • Other duties as assigned

 Skills and Abilities:

  • Excellent organizational and time management skills with demonstrated ability to manage conflicting priorities and multi-task
  • Outstanding verbal and written communication skills
  • Ability to coordinate numerous activities within tight deadlines and a proven record of workflow management and ensuring tasks are accurately completed
  • Ability to provide assistance and recommendations in the design of new programs and the enhancement and maintenance of existing programs
  • Ability to demonstrate good judgment/decision-making skills and to take initiative
  • Must be dependable and trustworthy
  • Detail orientated with strong ability to anticipate needs and problems and act accordingly
  • Extensive working knowledge of MS Word, Advanced MS Excel, Advanced MS PowerPoint, MS Outlook, and SharePoint (use only) is highly desired.  Working knowledge of Adobe Acrobat, MS Project and other software also helpful
  • Must be able to favorably complete a background investigation

 Education and Experience:

  • Bachelor’s Degree in business, public administration or closely related field, or combination of education and experience, Master’s degree highly preferred
  • 1-3 years of relevant work experience; working knowledge of federal agencies and/or federal grants preferred
  • Experience working with distressed and diverse groups/communities, or on issues that affect these communities required; working with the American Indian/Alaska Native communities highly preferred
  • Experience researching, developing and presenting analyses, recommendations, and options papers for senior level decision makers

 

Equal Opportunity Employer/Veterans/Disabled


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