TTFeather

Program Associate (Administrative Support)

The CFC-Overseas Program Associate provides assistance and support to the CFC-Overseas by performing a variety of administrative and organizational functions such as meeting support, working with campaign workers, overseeing calendar of activities and maintaining reports and other records. This position supports the Associate Directors’ efforts to maximize community participation and contributions throughout the five overseas combatant commands.

Location: Kapaun Air Station, Germany

Responsibilities:

  • Performs administrative duties by responding to telephone and email inquiries from campaign workers, donors and charities; maintaining a calendar of activities; ensuring office and logistical support; maintaining informational database and other electronic reports, records and files.
  • Interacts with all levels of volunteers, donor, and the public by receiving telephone calls, responding to inquiries and complaints, answering questions and providing information, screening and routing incoming calls as required.
  • Oversees the office by helping manage facility maintenance; assisting with office needs; maintaining office supplies and campaign supplies warehouse, including inventory and office machines; and organizing, assigning and reviewing assignments of seasonal volunteers.
  • Conducts telephone training sessions for campaign workers.
  • Prepares and maintains a variety of written documents by preparing, distributing, collecting and reviewing written documents, preparing reports, maintaining files and drafting general correspondence.
  • Ensures all required monthly paperwork (expense reports, activity and leave reports) is accomplished and mailed.
  • Assists with meeting activities by preparing meeting materials and handouts, attending meetings, taking minutes and proofing, formatting and filing agendas.
  • Replies to emails and manages inbox and to-do-listing.
  • Ships supplies, campaign materials and awards to campaign workers and maintains shipping log.
  • Prepares awards and recognition.
  • Assists with after action review and feedback collection.

Additional Responsibilities:

  • Maintains CFC-O social media accounts.
  • Updates CFC-O website.
  • Assists with the entire bidding, printing, and distribution of all CFC-O campaign materials.
  • Manages competitive bid process for suppliers and service providers required for the campaign.
  • Serves as facilities and/or information systems support manager.
  • Completes additional assignments, serves on task forces and completes special projects as assigned by supervisor.

Qualifications & Requirements:

  • Bachelor’s Degree or high school diploma and five years’ work experience required
  • Must be able to work effectively within the military and federal government environment
  • Must be a US military ID card holder with SOFA status
  • Highly proficient in Microsoft Word, Excel, PowerPoint, Access, Mail Merge
  • Excellent communication (oral and written) and presentation skills
  • Customer service focus is essential
  • Strong interpersonal skills
  • Must be an enthusiastic, flexible and effective team player
  • Ability to multitask and prioritize; must be able to work independently
  • Must be organized with a strong attention to detail
  • Must be able to wrap, pack, ship and lift boxes (35 pounds)

Equal Opportunity Employer/Veterans/Disabled


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Associate Director

The Associate Director manages the operations of the annual fundraising campaign within one or more overseas combatant command (CoComs) to maximize community participation and contributions. Responsibilities include overseeing campaign organization, pledge activity, volunteer program management, and implementing campaign strategies and tactics to ensure achievement of fundraising goals.

Location: Kapaun Air Station, Germany

Duties and Responsibilities:

  • Leads all campaign-related operations within assigned CoCom and supports other CoComs as necessary in accordance with the overall campaign plan developed by the Director.
  • Executes specific tactics outlined in the campaign plan to include: command planning and coordination; obtaining official tasking orders, MOUs and travel orders; recruiting, training and managing a large group of voluntary campaign workers; providing excellent customer service to campaign workers, donors and participating charities; organizing logistical support for materials, supplies, promotional items and awards to Community/Area Project Officers (CAPOs); garnering leadership support through visits, office calls and communications; and conducting after action review (AAR) and feedback collection.
  • Assists in the development and implementation of an annual marketing and communication plan to maximize awareness including installation publications, Armed Forces radio and television, public service announcements, public affairs offices, social media and local community events.
  • Builds and promotes exceptional relationships with community and command representatives.
  • Achieves fundraising dollar, participation and other goals established by the Outreach Coordinator.
  • Conducts local charity education and outreach to maximize charity participation and involvement in the campaign events.
  • Supports community engagement activities such as contests and partnerships (such as the DoDDS art and PSA contests).
  • Participates in campaign culmination activities such as local recognition events and national award program nominations.
  • Completes general office support and administrative tasks such as: maintaining office files, drafting various forms of correspondence, spreadsheets, reports and presentations, and responding to all phone, fax and e-mail inquiries as soon as possible or within 24 hours of receipt.
  • Provides assistance to Outreach Coordinator staff as required in relation to travel, training coordination and itineraries for trips within the CoCom.
  • Informs Senior Associate Director of issues regarding the campaign as needed.

Possible Additional Responsibilities

  • Supervises temporary or permanent administrative assistant(s). When necessary assists HR in staff recruitment efforts (i.e. advertising the position, conducting interviews with potential candidates and completing onboarding/exciting procedures).
  • Oversees the entire bidding, printing, and distribution of all campaign materials.
  • Manages competitive bid process for suppliers and service providers required for the campaign.
  • Serves as facilities and/or information systems support manager.
  • Completes additional assignments, serves on task forces and completes special projects as assigned by the Director.
  • Maintains social media accounts.
  • Updates website.

Education and Experience:

  • Prior experience working with the military
  • Bachelor’s Degree in business administration or related field or equivalent work experience
  • Previous supervisory and/or volunteer management experience preferred
  • Must be able to work effectively within the military and federal government environment
  • Must be a US military ID card holder with SOFA status
  • Demonstrated ability in training, marketing, logistics administration and/or fundraising
  • Excellent communication (oral and written) and presentation skills
  • Customer service focus is essential
  • Strong interpersonal skills
  • Must be an enthusiastic, flexible and effective team player
  • Ability to multitask and prioritize; must be able to work independently
  • Must be organized with a strong attention to detail
  • Must be available to travel
  • Some alternate (evening or weekend hours) may be required
  • Must be able to wrap, pack, ship and lift boxes (35 pounds)
  • MS Office suite experience

Equal Opportunity Employer/Veterans/Disabled


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Event Manager

SUMMARY OF RESPONSIBILITIES:  Assist Federal client on a one-year contract with the possibility of additional years. Work on a variety of administrative and logistic activities such as public-private partnership meetings, logistics, event planning and engagement support, and webinars.  Efforts include note taking, follow-up, outreach to public-private partners, and maintenance of contacts database.  Support also includes analytical research and administrative tasks.

Location: Washington, D.C.

ESSENTIAL FUNCTIONS:

  • Perform site location research and arrange audio-visual and information technology support.
  • Liaison support with venue and reserving of facilities and contract negotiations if stakeholders or partners do not provide facility.
  • Coordination and implementation of third-party participation of the events and public private partnership activities. Including inviting and confirming speakers for the meeting, webinar, or event.
  • On-site meeting and registration support and automation and telecommunications support.
  • Post-event support to prepare a spread sheet of participants and meeting action items (if necessary). If the event is a training session, prepare a meeting evaluation, and provide to participants and analyze the results which includes suggestions and recommendations.
  • Provide automation and telecommunications to support monthly stakeholder teleconferences by sending out meeting notices, recording action items, and sending follow up items to stakeholders.
  • Research Grants.gov and send E-blasts to stakeholders on funding opportunities and technical assistance programs on a weekly basis.
  • Provide onsite administrative support for federal client around internal and partnership meetings, including scheduling and logistics, note taking, preparing meeting minutes and briefing materials, and other support at meetings as required.
  • Engage with external stakeholders and other agency partners to share information, to gather information, to develop best practice models, and track action items.
  • Support the logistics of quarterly meetings in various locations across the United States
  • Support the development of organization activities and day to day communications and reporting requirements
  • Maintain a calendar of events
  • Draft briefing documents and summaries of research for agency customer
  • Update partner activities, project information, and maintain database
  • Follow timelines and meet strict deadlines for all deliverables

SKILLS AND ABILITIES

  • Must be comfortable supporting an achievement-oriented executive.
  • Able to work in a fast-paced and deadline-driven environment.
  • Must have strong written and verbal communication skills.
  • Must be self-directed and highly motivated.
  • Excellent organizational and time management skills with demonstrated ability to manage conflicting priorities.
  • Team player with ability to work independently and perform with a high level of autonomy with minimal guidance or review.
  • Must be dependable and trustworthy.
  • Detail orientated with strong ability to anticipate needs and problems and act accordingly.
  • Ability to demonstrate good judgment/decision making skills and to take initiative.
  • Extensive working knowledge of MS Word, Excel, PowerPoint, Outlook, and SharePoint required.
  • Knowledge of scanning equipment and standard office equipment.

EDUCATION AND EXPERIENCE:

  • Bachelor’s Degree in a related field.
  • 2-4 years of relevant work experience with small business programs, business development, minority business development and/or public-private partnerships.
  • Experience working with minority communities, minority institutions preferred.

Equal Opportunity Employer/Veterans/Disabled


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TTFeather

Contracts Support Coordinator

SUMMARY OF RESPONSIBILITIES:  Reporting directly to the VP & Chief Contracts Officer, works independently performing a wide range of complex and confidential administrative and clerical support duties. Requires excellent communication and interpersonal skills and ability to provide information and service to a wide range of internal and external contacts. Requires knowledge of government contracting and corporate policies and procedures.

Location: Alexandria, VA

ESSENTIAL FUNCTIONS:

  • Serves as the administrative representative for Executive Leadership. Maintains strict confidentiality when necessary.
  • Functions as liaison on behalf of the team, working collaboratively with other departments and staff to achieve desired organizational goals.
  • Performing office and administrative duties to assist executive management using various software, including word processing, spreadsheets, databases, presentation software, and Smartsheets.
  • Responsible for direct support of meeting coordination including the development of meeting documents, including agenda, presentations and preparation of minutes.
  • Prepare and create regularly scheduled reports and update internal databases and files.
  • Responsible for contract management, file organization, and e-filing documents.
  • Researching Federal Travel Regulations and Federal Acquisition Regulations as required.
  • Manages expenses for senior leaders /manager; to include reviewing and assisting with reconciliation of employee expense reports.
  • Assist in reviewing contract/project deliverables as needed (review, edit, revise) and ensure that it is consistent with legal requirements, customer specifications and government regulations.
  • Build and sustain positive relationships with staff and clientele by maintaining excellent internal and external customer service standards.
  • Act as the point of contact between executive and employees/clients.
  • Performs other related duties as assigned by management.

 SKILLS AND ABILITIES

  • Minimum of 3 years’ experience as an Executive Administrative Assistant required.
  • Proficient in Microsoft Office applications.
  • Advanced knowledge and practice using spreadsheets preferred.
  • Familiarity with online calendars and cloud systems.
  • Dependability and reliability required.
  • High attention to detail with proven skill producing error-free, professional-looking documents and other materials.
  • A proactive approach to problem-solving with strong decision-making skills.
  • Able to work independently and consult appropriately with supervisor.
  • Able to prioritize projects in order to meet different deadlines.
  • Able to do multiple tasks with many interruptions and distractions.
  • Able to manage heavy workloads and projects, many on a time-sensitive basis, while maintaining accuracy and strong attention to detail.
  • Ability to comply within agency confidentiality guidelines.
  • Effective communication and administrative skills.
  • Strong organization skills.

EDUCATION AND EXPERIENCE:

  • Bachelor’s degree preferred and/or at least 3+ year relevant experience.
  • Relevant contract experiences preferred, with a focus in government contracts.
  • Previous work with contracts related to the American Indian/Alaska Native communities desired.
  • Must be able to pass a background and credit check.

Equal Opportunity Employer/Veterans/Disabled


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TT Feather

2019 Internships

Seeking Interns for 2019

Location: Alexandria, VA

 Intern will learn and be exposed to:

  • Real world professional business environment
  • Business development and how government contracts are awarded
  • Office and operations management for a small business
  • Range of contract projects done at Tribal Tech

 Responsibilities:

  • Clerical assistance, such as creating and organizing online file systems and preparing older files for storage
  • Research government spending trends and other business development preparation
  • Projects assigned by the contract Project Managers

 Qualifications:

  • Must have strong written and verbal communication skills
  • Must be self-directed, able to work independently and high motivated
  • Must be detail-oriented, dependable and trustworthy
  • Extensive working knowledge of MS Word, Excel, PowerPoint, and Outlook is highly desired. Working knowledge of MS SharePoint also helpful
  • Knowledge of scanning equipment and standard office equipment
  • Pursuing a Bachelor’s degree from an accredited college/university

Schedule and Compensation:

  • 10- 20 hours per week, during regular business hours (Monday- Friday 8:00am-5:00 pm)
  • $10 per hour

About Tribal Tech, LLC:
We are an American Indian woman-owned small business, founded to provide Training and Technical Assistance, Grants Administration and IT Services to federal, state, tribal and corporate clients. Our guiding principles of “People, Performance, and Partnership” embody an environment where our employees can flourish and our clients may fully benefit from our capabilities. 

Equal Opportunity Employer/Veterans/Disabled


To apply, please complete the form below.

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